Inventory
      Back to home
      1. Help Center
      2. Inventory Management
      3. Inventory

      Inventory Products

      This article will explain how to add a simple and complex products, edit a product, add an Ecommerce product to your website, archive or delete a product

      Note Please read the instructions on Ecommerce products before building your links to the ecommerce website, or adding new ecommerce products.

      In this article

      Inventory can also be added in bulk via a .CSV file.

      Quick Add - a Simple Product

      1. On a web browser, log in to your Aptimyz account
      2. Click Inventory
      3. Click Products
      4. Click Add Product
      5. Click Add a new product
      6. Search for/Select the correct Product Group
      7. Fill in mandatory fields (the Items with a * against them - Product Name, Brand, Supplier).
        Inv1_5c4450532d
        *for Ecommerce products - please see below
      8. Tax Rate - Standard Tax rate applied to Product
      9. Retail Price - Retail price (excluding or including Tax depending on settings)
      10. Cost Price - Net purchase price per unit excluding Tax
      Product3_f62c89c2af


        11. Add Quantity

        12. Save

      Quick Add - a Complex Product with variations

      1. On a web browser, log in to your Aptimyz account
      2. Click Inventory
      3. Click Products
      4. Click Add Product
      5. Click Add a new product
      6. Search for/Select the correct Product Group
      7. Fill in mandatory fields (the Items with a * against them - Product Name, Brand, Supplier).
      8. Tax Rate Standard Tax rate applied to Product
      9. Retail Price Retail price (excluding or including Tax depending on settings)
      10. Cost Price Net purchase price per unit excluding Tax
      11. Variants Add Attribute name (Color, Size, Length, etc)
      12. Variants Add Attribute Value (Red, Blue or S,M,L, etc)
      Product5_a9e48f193b

        13. Add Quantity per variant
        14. Save

      Edit an Individual Inventory Product

      1. On a web browser, log in to your Aptimyz account
      2. Click Inventory
      3. Click Products
      4. Search for the product
      5. Click View
      6. Navigate to the correct field
      7. If editing prices confirm “Copy Prices to all Stock Items” or edit each variant price individually
      8. Save

      Add a Variable Price Product

      • This type of product can be useful attached to a Quick Button for POS and used for a non-standard price item, e.g. delivery or postage charges.
      1. On a web browser, log in to your Aptimyz account
      2. Click Inventory
      3. Click Products
        Variable_Prod_34708576e0
      4. Add the product as above, take care with the following settings:

      a) Not allowed to Discount
      b) Non Stock Product
      c) Variable (this will enable the POS to always ask for a price)
      i. Use "Variable" for a product with a standard "Each" price , e.g. Delivery costs that are unknown until the order is complete
      ii. Use "Variable per unit" for unit products e.g. miscellaneous length items/ ribbons/string/chain that have the price decided at the till

         5. It would be useful to have these products set up as Quick Buttons, for ease of use in the POS.

      Add an Ecommerce product for your website

      • Note If you wish to use different descriptions for attributes (e.g. colors or sizes) online. DO NOT add the product to your online website until you have made the adjustments to the product. See here for detailed instructions)
      1. On a web browser, log in to your Aptimyz account
      2. Click Inventory
      3. Click Products
      4. Click Add Product
      5. Click Add a new product or Edit an existing product
      6. On the top of the product page, when you are ready to send the product to your Ecommerce website, please move the "Publish to E-commerce website" button to the "On" position (lit up in green).
      Inv2_b72f3928d9


          7. Fill in mandatory fields as above (those marked with a * - Product Name, Brand, Supplier).


          8. Tax Rate - Standard Tax rate applied to Product

          9. Retail Price - Retail price (excluding or including Tax depending on settings)

         10. Cost Price - Net purchase price per unit excluding Tax

          11. If required, add alternative price for online only. (If you do not add online prices, the                        system will automatically apply the retail and clearance prices as standard)
      Product7_d7551ec108


          12. Online Price - this field gives you the option to charge a different price online to that instore

          13. Online Sale Price - this field adds a sale price to the website.

           14. Click on the arrow next to Extras

           15. Using the editor feature - fill in a longer description for the website. This can be further                   edited once it is sent to the website.

           16. The following images show the product details that have automatically be sent to the                       website software.

                  a) The product is saved in the website as a Draft product
      Ec_Site2_a34ebd672d
           b) Any description typed into Aptimyz Ecommerce Description is shown in the detailed                       description box.
      Ec_Site3_e6bf47581c

            c) Variables are reproduced with the name given in Aptimyz
      Ec_Site5_f03bcfa6ec

            d) The Website product has the SKU from each variant line in Aptimyz, the Price from the                   online Price field and the stock quantity from each line.
      Ec_Site6_4f1dd59e55


            17. Make any adjustments necessary to the website description and images and publish.

            18. To see the Ecommerce ids in your Aptimyz system, return to Aptimyz Products

            19. Click on the Data Fields button and select Ecommerce Variants
      Product8_2394f9ccca

            20. The product screen will then display Ecommerce id numbers for each Ecommerce variant
      Product9_05faf996b2

                  

      Archive a Product

      1. On a web browser, log in to your Aptimyz account
      2. Click Inventory
      3. Click Products
      4. Search for specific products
      5. Select the triple dot icon
      6. Select Archive
      7. Click the button beside each product to be archived
      8. Click Archive
      9. Confirm

      Delete an Individual Inventory Product

               Note: only products that have not been in a sale and have zero stock quantity can be deleted.
      1. On a web browser, log in to your Aptimyz account
      2. Click Inventory
      3. Click Products
      4. The link to a website must first be removed:

       

      Prod_Del_2c13cdf317-1

       

      a) Go to the Extra section at the base of the Product main page
      b) Switch off the Publish to E-Commerce website
      c) Save
      5. Any stock quantity MUST be zero


         6. Reselect the Product from the product list, click View

         7. Click the 3 dots on the top right of the main Product page

         8. Select Delete
       
      Prod_Del2_ad5a1c81dd-2


           9. Confirm the delete

           10. If the delete fails (if there is still stock showing in the product or if the product has been                   used in a sale or promotion) then select Archive.

      This is the end of this article